Hotel Stanford – Check-in Registration Form HOTEL STANFORD CHECK-IN REGISTRATION FORM Guest Information Family Name First Name Date of Birth Nationality Country of Residence Home Address Phone Number Email Address Passport Information Passport Number Country of Issue Date of Issue Expiration Date Reservation & Stay Details Reservation Number Check-in Date Check-out Date Length of Stay Time of Arrival Time of Departure Number of Guests Adults Children Room Information Room Number Room Type Select option… Standard Room Deluxe Room Suite Family Room Other Bed Preference Single Bed Double Bed Twin Beds King Size Bed Smoking Preference Smoking Non-Smoking Payment Information Payment Method Cash Credit Card Debit Card Bank Transfer Online Payment Cardholder Name Card Type Last 4 Digits Billing Address (if different) Hotel Services & Facilities Restaurant Bar / Lounge Room Service Laundry Service Spa / Wellness Center Gym / Fitness Center Swimming Pool Parking Airport Transfer Wi-Fi Access Conference / Meeting Rooms Tours / Excursions Other: Guest Declaration & Hotel Policies Stay Policies Check-in time starts at ________ and check-out time is at ________. Early check-in and late check-out are subject to availability and may incur additional charges. Guests must maintain respectful behavior and comply with hotel regulations at all times. Smoking is prohibited in non-smoking rooms and may result in additional cleaning fees. Visitors not registered at reception are not permitted in guest rooms without prior authorization. Refund, Stay Cancellation & No-Show Policies Cancellation Window: Cancellations must be requested at least ________ hours/days prior to the scheduled arrival date to qualify for a refund. No-Show Penalty: In the event of a guest no-show, the hotel reserves the right to charge the full amount of the first night’s stay (or the entire reservation value, depending on the booking terms) to the credit card on file. Early Departure / Reduction of Stay: If a guest decides to shorten their stay after check-in, no refunds will be issued for the remaining unused nights. Non-Refundable Rates: Bookings made under promotional, special, or non-refundable rates are completely ineligible for cancellations, changes, or partial refunds. Liability for Theft, Loss, or Damage The hotel is not responsible for the loss, theft, or damage of personal belongings left unattended in guest rooms, vehicles, or public areas. Guests are strongly encouraged to use the in-room safe or hotel safety deposit services for valuables. Any damage caused to hotel property, furniture, equipment, or linens by the guest or their visitors will be charged accordingly. Lost room keys or access cards may incur replacement charges. Payment & Additional Charges All outstanding balances must be fully paid upon check-out. The hotel reserves the right to pre-authorize or charge the provided payment method for unpaid balances, damages, penalties, or extra services used during the stay. I confirm that all information provided is accurate and complete. I have read, understood, and accepted the hotel policies, terms of stay, refund conditions, and liability conditions. Guest Signature (Type Full Name) Date Hotel Use Only Receptionist Name Check-in Completed By Comments / Notes Submit Registration
